December 2, 2019
Driver / Maintenance
December 4, 2019

Zip Zap Circus School was founded in Cape Town in 1992, to inspire young people and help build a new culture of peaceful coexistence in South Africa. Working with a diverse community of children from all backgrounds, Zip Zap helps kids to ‘dare to dream’ and learn to make those dreams a reality. Zip Zap’s programs are all free to participants, with financial and material support coming from individuals, organisation, corporations and foundations.

Zip Zap seeks to appoint a Programmes Administrator to be based at the Zip Zap Academy in Salt River, Cape Town.

Remuneration:   relative to skills and experience + Fixed term contract


  • Ensure the planning of the programmes are aligned with Zip Zap goals; vision, theory of change, curriculum, plans of action.Manage Programmes:
    • Administration: registration procedure of all beneficiaries (ensure accuracy of data), capturing of demographics, updating dashboards, scheduling (per teacher, per programme), support staff, filing of documents, meetings (schedule, minute, action, follow-up)
    • Logistic level: ensuring classes take place (venue, transport, teachers, equipment)
    • Financially: within budget, conserve resources,

    Maintain clear, effective and efficient communication:

    • Internally with teaching team and other departments (marketing, transport, events, management)
    • Externally with stakeholders (beneficiaries, funders, suppliers, outsourced teachers)


    • Ensure weekly debriefs are happening, capture and collate into monthly, quarter and year reports
    • Ensure implementation of M&E (scheduling, collection, capturing, analyzing)
    • Feedback results to programmes and management at monthly EXCO
    • Prepare content for Annual report and any other requests from the CEO

    Manage DELI and MERCHANDISE stock:

    • Safe storage
    • Stock take
    • Distribution
    • SOP
    • Reconciliation


  • CV not longer than two pages
  • Personal Statement outlining how you meet the essential and desired qualifications
  • Contact information for three references


Closing date:  5 December 2019

Submit your application to: Melanie Boltman, info@zip-zap.co.za with the following subject line: “Programmes Administrator application + ‘your name’”

Please quote the source of this advertisement in your application – ZZ Website

Should you not follow these exact instructions, your application will not be reviewed.

Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.